OLYMP-TRAVEL LTD trading under the domain name olymp-travel.kiev.ua is a incoming tour operator based in Ukraine.
You should the following conditions carefully. If you have any query's you should contact us by e-mail welcome@olymp-travel.kiev.ua, call us +38 044 253 71 08 or send the fax : +38 044 253 83 29.
By booking with OLYMP-TRAVEL LTD you confirm that you understand and agree to be bound by these Terms & Conditions.
OLYMP TRAVEL LTD arranges accommodation at the hotels featured on our website. Your agreement with us and is subject to the booking terms and conditions.

You must complete the on-line booking form and provide us with your credit card details which will act as a guarantee to secure the booking. The person who completes the on-line booking form must be over 18 years of age and is responsible for ensuring full payment with the hotel. They are also responsible for keeping other members of his/her party informed as to the booking details. The booking is confirmed when an email booking confirmation have been sent to you by OLYMP-TRAVEL LTD. Is it advisable to print out the e-mail confirmation at the time of booking and retain it for your information.

If we do not confirm the booking it means that there no available rooms for requested period or this terms and conditions has not been made. Please carefully check the details on your on-screen confirmation booking email and inform us immediately of any errors. We do not accept liability for any errors not notified to us within 72 hours of the date of booking and it may not be possible to make corrections at a later stage. Your agreement with us and all matters arising out of it are governed by the laws of Ukraine and are subject to the exclusive jurisdiction of the Ukrainian Court.

OLYMP-TRAVEL LTD forwards all your reservation information including payment details to the hotel via a secure connection. For the majority of our hotels credit card details are taken as a guarantee of reservation only.

Currency conversions will depend on current rate of exchange of your credit card company at the time of booking.

The Booking Confirmation must be given to the hotel at check-in. Failure to produce the confirmation at check-in may result in the hotel not honoring your reservation. The confirmation clearly states what is covered in the rate quoted and additional charges incurred at the hotel will be at your expense. Cancellation of a booking will immediately invalidate the confirmation.

It is important for you to know that whenever you provide us with personal details or credit card information, it is secure. Your credit card number, name, address, and telephone number are protected by powerful Secure Sockets Layer (SSL) encryption technology as it travels through the internet.

If you wish to change your booking after it has been confirmed e.g. guest names, date changes, etc, you must cancel your booking and re-book through the OLYMP-TRAVEL LTD website. We will try to assist but cannot guarantee to meet such requests. Cancellation charges may apply as set out in clause 6 below. Reimbursement for unused accommodation cannot be made unless you have cancelled online in compliance with clause 6 below or in exceptional circumstances when hotel stay has been curtailed due to emergency. In these cases OLYMP TRAVEL LTD require receipt from the hotel confirming this and may require additional documentation (such as medical certificates) prior to considering individual cases. The cost of any exchange rate differences resulting from your booking changes, will be the responsibility of the booker. Any claim must be presented to OLYMP-TRAVEL LTD in writing within 30 days of check-out.

You may cancel your booking on-line in accordance with the hotel's cancellation policy. Your cancellation must be made through the OLYMP-TRAVEL LTD website. Some cancellations or changes made out with the cancellation policy will be subject to a charge equivalent to the cost of the first night of accommodation. Any claim must be presented to OLYMP-TRAVEL LTD in writing within 30 days of check-out. Please note that certain special hotel rates are non-changeable and non-refundable once the booking has been confirmed.

We reserve the right to make changes or cancellations after the booking at any time, although we will endeavour not to make a major change or cancel the booking within 72 hours of the arrival date, except by reason of force majeure (see clause 8 below). If we have to make a major change to your arrangements after booking we will offer you the option of accepting the change or cancelling the booking and receiving a full refund of any monies paid to us. We do not accept responsibility for any expenses or costs you may incur as a result of any change.

We do not accept liability or pay compensation for any loss, damage or expense where the performance or prompt performance of our obligations is prevented or affected by reason of force majeure. Force Majeure means any event which we or the supplier of the service could not, even with all due care, foresee or avoid such as war or threat of war, riots, civil strife, terrorist activity, industrial action, natural or nuclear disaster, fire, adverse weather conditions, closure of airports or ports, technical problems with transport, governmental action and all other similar events.

(1) The published descriptions of hotels are given in good faith. OLYMP-TRAVEL LTD does not accept responsibility for errors or omissions. Sometimes hoteliers may suddenly withdraw a facility temporarily or otherwise. This is beyond our control and we are unable to accept liability.

(2) We accept responsibility for the proven acts and/or omissions of our employees, agents, suppliers and sub-contractors providing they were at the time carrying out work in the course of their employment or contract. We also accept responsibility if the services that we are contractually obliged to provide prove deficient or not of a reasonable standard.

(3) Please note that the maximum amount we may have to pay you for any and all claims or parts of claims which do not involve personal injury, illness or death is limited to the price (excluding administration and cancellation fees) paid by or on behalf of the person(s) affected in total.

(4) It is a condition of your contract that all claims are notified in accordance with clause 15 below. Where any payment is made to you, you will assign to ourselves or our insurers or the relevant supplier(s) or their insurers any rights you may have to pursue any third party for recovery of such payment. You must also provide all assistance reasonably required in connection with such recovery.

At the time the booking is made, we issue a booking confirmation number and to the best of our knowledge at this time, the booking is valid. In the unlikely instance of the hotel failing to honor the booking then please refer to your booking confirmation and contact the us by e-mail or telephone number referred above.

In case of late check-in at the hotel, your credit card details, given at time of booking, will guarantee your room in case of late arrival. However, if you are due to arrive after 6.00 pm, it is advisable to contact the hotel directly beforehand to advise of this. A contact number for the hotel n find on the corresponding hotels page of our web-site. Should you fail to arrive at the hotel on the arrival date the entire booking will be cancelled. The room will not be available on any subsequent nights of the booking and you will be charged the cost of the whole booking. Reimbursement for unused accommodation cannot be made unless you have cancelled online in compliance with clause 6 above.

If you have any medical problems or disability which may affect your stay you must advise us before booking giving full details to us. Your booking may be declined or cancelled in your best interests if your hotelier or we feel unable to properly accommodate your particular needs.

We segregate each hotel room as hotel describes itself . While OLYMP-TRAVEL LTD takes care to ensure that the hotels are placed in a category that accurately reflects the property, it is the responsibility of the guest to ensure that the hotel they book represents a standard that matches their needs. You can access more detailed information about the hotel you are booking from the 'Hotel Description’ page during the booking process.

Please pay special attention to the room description at the time of booking. We do not have any control over special requests to individual hotels, however, any special requests made at the time of booking will be passed to the hotel with your booking details.

It is the responsibility of the person making the booking to ensure that the room(s) booked will be suitable for their party size. It should be noted that European or U.S. room types can differ greatly from Ukrainian one’s. Please check during the booking process for any additional supplements (i.e., single occupancy of twin room or 3rd adult sharing twin room) - these can be specified during the booking process.

Hotels have different child policies and it is the responsibility of the person making the booking to check directly with the hotel for information such as the maximum child age and what discounts apply, if any.

In the unlikely event that you are disappointed with your hotel accommodation, you should contact the hotel who will try to solve the problem. The contractual obligation lies with the hotel in this instance. If after that you still feel that the problem has not been resolved to your reasonable satisfaction you should within 7 days of returning from the hotel put your comments in writing to us, and we will forward them to the hotelier.
16. LAW

Any issues arising out of these booking conditions shall be deemed to come into existence in Ukraine and be subject to Ukrainian law and the exclusive jurisdiction of the Ukrainian Courts.